(1) This (2) The Quality Assurance and Enhancement Manager, under the guidance of the Registrar, is responsible for the day-to-day management of the HCQF and for editing the documented elements of it and ensuring it is up to date and effectively communicated to all College stakeholders. (3) All staff in the College are responsible for contributing to draft policies and procedures when invited to contribute. (4) All Faculty and Adjunct Faculty are responsible for contributing to drafting policies and procedures when invited to contribute. (5) The approval of policies and procedures is set out in the Governance and Management Policy. (6) The need for a policy in a given area is identified. It could be identified by: (7) The Quality Assurance and Enhancement Manager, in consultation with a key author and Executive Management Team (EMT), develops a brief and plan for production of a policy including consideration of: (8) The key author, with the assistance of the Quality Assurance and Enhancement Manager, prepares a draft of the relevant policy using the brief in consultation with colleagues and members of the College community. (9) This step may be iterated until a satisfactory draft is prepared. (10) Following the development of a draft, a final proposal is prepared which takes account of: (11) Finalisation is a joint responsibility of everyone involved in the process but is overseen by the Quality Assurance and Enhancement Manager. (12) When the final proposal is put to the relevant governance and decision-making body, they may approve, not approve or propose changes to the draft. (13) Changes can be proposed pending approval or resubmission to the relevant body as specified in the Governance and Management Policy and The Hibernia College Quality Framework (HCQF) Policy. (14) When the relevant governance committee has approved the policy, it will be communicated and implemented accordingly. (15) As part of the development and drafting process, early consideration is given to implementation in the form of an implementation and communication plan. (16) This is a document which supports the integration of the policy into day-to-day work and Standard Operating Procedures (SOPs). The implementation and communication plan should consider: (17) It is important to note that development and implementation of policies and procedures are not isolated from one another. Development has to bear implementation in mind early in order for the documented changes to be implemented as intended. (18) The development of a procedure is procedurally equivalent to the development of a policy, with due consideration given to the fact that a procedure must stem from a parent policy and cannot be developed in isolation. (19) Strategies are developed as needed and determined by the EMT. (20) The procedure for development of strategies conforms as closely as possible to the procedure for development of a policy, adapting what needs to be adapted for the procedure to remain suitable. (21) Resources are developed to meet the needs of the policy area, as determined by the person or body with primary responsibility for implementation of the policy. (22) The procedure for development of resources conforms as closely as possible to the procedure for development of a policy, adapting what needs to be adapted in the process.Developing New Elements of the HCQF Procedure
Section 1 - Introduction
Purpose and Parent Policy
Responsibilities
Staff Responsibilities
Faculty Responsibilities
Hibernia College Governance
Section 2 - Procedure for Developing New Elements of the HCQF
Part A - Procedure for Developing a New Policy
Development Planning
Drafting and Consultation
Finalisation
Governance Decision
Implementation
Part B - Procedure for Procedure Development
Part C - Procedure for Development of Strategies and Resources
Strategy Development
Resources
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