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Discussion of Examination Scripts (or Equivalent) with Assessors Procedure

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Section 1 - INTRODUCTION  

Purpose and Parent Policy  

(1) This procedure details the means through which a student can discuss their examination scripts (or equivalent in other forms of formal examination) with their Assessor under the Assessment, Grading and Certification Policy. This procedure applies to all summative formal examinations (i.e. written, oral or practical).   


Student Responsibilities  

(2) The student is responsible for requesting a discussion of their script in writing to the Programme Director.  

Staff Responsibilities  

(3) The Programme Director, or nominee, is responsible for arranging the discussion of a script.  

Faculty Responsibilities  

(4) The Programme Director or nominee from the Faculty of the programme is ultimately responsible for the implementation of the procedure.  

(5) The relevant Assessor, or  nominee where they are unavailable, is responsible for supervising the discussion of the script.    

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Section 2 - Procedure   

Part A - Procedure for the Discussion of Examination scripts (or Equivalent) with Assessors  

Submitting a Request for Discussion with an Examiner  

(6) The student submits the request in writing to the Programme Director. 

(7) The request must be submitted within five days of the release of the provisional assessment result to the student.  

(8) The Programme Director notifies the module lead of the request.  

Arranging a Discussion Meeting  

(9) The Programme Director or nominee liaises with the Assessor.  

(10) The meeting may be facilitated online or be a face-to-face meeting in Hibernia College.   

(11) The meeting takes place as soon as is practical. Confirmation of all attendees at the meeting must be circulated in writing a minimum of 48 hours prior to the meeting. Only those named may be present.  

Conducting the Discussion Meeting  

(12) The College provides:  

  1. A quiet private space for the student, Assessor and Programme Director or nominee  to meet or a suitable online plaform. 
  2. A note-taker who creates and circulates with all those in attendance a written note of the meeting to include any outcomes, actions or points for further clarification.  

(13) The student may not bring any recording equipment into the meeting or take any materials or notes out of the meeting.   

(14) The Programme Director or nominee chairs the meeting. The meeting begins and ends at the discretion of the Programme Director or nominee.   

(15) The College record of the meeting is the definitive record.